Estates Office operates a central store for supplying necessary materials including equipment, spare parts, building materials and cleaning items etc. for facilitating the functions of repair and maintenance, campus operations, facility management and housing management functions for the University in an effective manner.
The Procurement Unit (Store and Supplies) plays a key role in the procurement of necessary work items, following the purchasing policy of the University. The Procurement Unit (S&S) is responsible for managing the inventories and appropriate stock level, thus ensuring appropriate materials and spare parts are available for job execution. Apart from managing the store and supplies, the Unit also co-ordinates with the Finance and Enterprises Office in the disposal of obsolete equipment received from various departments of the University.
Annually, a full stock check will be undertaken on the material, equipment and spare parts kept, inventory updated to ensure an effective management system is in place. The result of the stock check will be reported to the Internal Audit Office of the University.