The Estates Office is responsible for reporting to various committees regularly on the initiation, planning, control and implementation of different categories of projects.
Campus Development and Planning Committee
The Campus Development and Planning Committee (CDPC) is tasked to advise the Council on all matters relating to the physical development and planning of the University campuses including the acquisition and disposal of lands. It keeps under review the policies, standards and procedures in connection with the University’s strategic development and building works.
The CDPC oversees the preparation and updating of campus development plan for the University and monitors the progress in its implementation. It also assists the University in its negotiations with the Government and other statutory bodies, as well as relevant stakeholders in the local community, in connection with the physical development and planning of the University.
The Accommodation Committee (AC) oversees all matters related to additional accommodation, new buildings and facilities needed by the University for its existing and proposed activities. This includes approving a project brief and schedule of accommodation, building design and cost estimate, as well as Capital Projects submission to the University Grants Committee (UGC) for approval.
The AC will receive regular progress and financial reports from the Estates Office in respect of each approved project, monitor the programme and execution of the works until project completion. The AC also determines the use of existing accommodation where a change in circumstances is expected to result from the completion of a new building, and to keep under review the University transport, traffic and parking policies.
The AC will provide advice, data and relevant information on accommodation in the University as requested from time to time by the Council or the CDPC.
A Project Group (PG) will be set up for each capital project to oversee the development of project brief and schedule of accommodation, to endorse the design and specifications, to monitor and control the scope, time and cost of the project. Reports will be provided to the Accommodation Committee on a regular basis.